Checklist
Something broke? What to do first
One page of first steps for the person who is on site when something fails. Print it, pin it up, and keep the number where it can be seen.
Built from Commercial door will not lock: what to do tonight
Resources
Printable checklists for property teams
Checklists taken from our field notes. Each has a web page and a PDF to print, with our phone number in the footer.
All checklists
Checklist
Hurricane door, glass and shutter checklist
One printable page for the openings in your building, in the order the work actually goes.
Built from Arranging storefront board-up before hurricane season
Checklist
Key and access audit log
Print this log, fill in the register and work down the checklist once a year. It turns the audit into a dated record you can hand to the next manager.
Built from The yearly key and access code audit
Checklist
Tenant move-out punch list for commercial units
Print it, walk the unit with a pen, and tick each line. It follows the order the work should happen in, so nothing is painted twice.
Built from Tenant turnover punch lists: what to fix between tenants
Checklist
Vendor onboarding checklist
Print this and work down it for every new maintenance vendor, whatever trade they offer. A vendor file that is complete before the first visit is far easier to defend afterward.
Built from Vendor onboarding: the COI, W-9 and license packet, item by item
Checklist
Quarterly property walk sheet
One sheet for the quarterly walk, in a fixed order, with a box to tick beside every item. Print it, carry it, and keep each quarter on file.
Built from The quarterly walk: what to check on a commercial property
Checklist
Monthly exit door check
One printable page for walking every exit and accessible door in your building once a month and writing down what you find.
Built from Panic hardware and exit devices: what an inspector checks
Checklist
Walk-in cooler temperature log
Print this sheet, pin it by the walk-in door and fill it in at every reading. It records the temperature and the door checks together, so a drift shows up in the column before it shows up in the stock.
Built from Walk-in temperature logs: what to record, and what it tells you
Checklist
Vacant unit check sheet
Print the sheet, log every visit and work down the list each time you walk the unit. The dated record answers questions from a landlord, an insurer or an incoming tenant.
Checklist
Job closeout sheet
Print this and work down it before you sign off any job, whichever vendor did the work. A job closed against a written sheet leaves a file the next manager can use.
Where the lines come from
Every line in a checklist comes from an article already on this site, and each page lists the articles it was built from, so you can read the reasoning behind a line before you keep it. Change the wording to suit your building and print as many copies as you need.
If you are adding us to a vendor list, the vendor setup page has the insurance and tax documents and the capability statement. If you want routine work on a schedule, see maintenance agreements.
Rather talk it through?
Tell us the property and what you are trying to keep on top of. Someone who works here answers the phone, out of hours included.